Executive Secretary

Job Description / Requirements

PRIMARY RESPONSIBILITIES
Provide administrative and clerical support to executives.
Schedule meetings and arrange conference rooms.
Alert manager about cancelations or new meetings.
Manage travel and schedule.
Handle information requests.
Prepare correspondence and stuff mail into envelopes.
Arrange for outgoing mail and packages to be picked up.
Prepare statistical reports.
Manage spreadsheets.
Greet and receive visitor.
Prepare confidential and sensitive documents.
Coordinates office management activities.
Determine matters of top priority and handle accordingly.
Prepare agenda for meetings.
Takes and transcribes dictation.
Helps prepare office budget.
Plans events and volunteer activities.
Maintain office procedures.
Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.
Operate office equipment, such as photocopy machine and scanner.
Coordinate committees and task forces.
Relay directives, instructions and assignment to executives.
Receive and relay telephone messages.
Direct the general public to the appropriate staff member.
Maintain hard copy and electronic filing system.
Qualifications:
Bachelor’s Degree in Business Studies, Administration, Management, Human Resource, Mass Communication or any related course
Female; not more than 28 years old
Fresh graduates with good scholastic records or with at least 1 year relevant experience
Above average communication skills both written and oral
Background in Administrative work is an advantage
Good interpersonal and service skills Computer literate
Enthusiastic, Multi-Tasking
With Pleasing Personality

How to Apply

Send resume to careers@ipa.com.ph

Work Location

Angeles City

Ad Overview

Date Posted: April 21, 2016
Hiring Company: Intercontinental Pacific Airways, Inc.
Work Type: full time
Salary: TBD
Job Category: Aviation, Automotive & Maritime
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Executive Secretary

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