Procurement Admin


Monitor Inventory Stock

A key part of this job is monitoring inventory stock. This includes observing whether the appropriate items have arrived and determining what needs to be reordered. Procurement administrators must be aware of low supplies so they can make purchase orders in advance of stock running out.

Negotiate with Suppliers

Procurement administrators work with suppliers to negotiate material and order costs, and compile cost reports for invoices. In some cases, bargaining may be necessary to get the best rates possible.

Prepare Purchase Orders

Procurement administrators prepare purchase orders and send order requests to suppliers. They also update records and follow up with vendors to check if the order is being processed.

Resolve Order Problems

If issues arise with shipments or orders are incorrect or late, procurement administrators work with the supplier to resolve the issue. They build strong relationships with key contacts within these companies, working with them closely to fix problems as quickly as possible.

Update and File Records

Procurement administrators perform inventory and administrative tasks like preparing and forwarding invoices, updating databases, filing, and organizing documents for accounts. They also provide additional administrative support for team members as needed.


  • Organization skills – record keeping is a key part of this job, as is monitoring inventory and other administrative duties; strong organization skills help procurement administrators track orders and keep accurate records
  • Time management – procurement administrators need to prioritize tasks to ensure deadlines are met and verify that orders come in when expected
  • Teamwork – procurement administrators work closely with other departments and external suppliers, so they must maintain a professional and helpful demeanor
  • Customer service – procurement administrators work with suppliers to resolve shipping issues and negotiate material costs, so strong customer service skills are advantageous to this aspect of the role
  • Computer knowledge – basic computer skills are important for procurement administrators to update records, respond to emails, and carry out data entry tasks

Salary: ₱10000 - ₱20000
Address: Jollibee Plaza, Ortigas